International Transport of notifiable waste (Denmark)

The new solution was intended to improve the lack of visibility on the notifiers’ compliance with permitted volumes/volume limits. Since this process also involves companies abroad, it was necessary to be able to send part of the data by e-mail and/or fax.

Solution

The digital F2 solution managing the import and export of waste combines several features in the licensing and inspections modules. More specifically, the new solution aligns the inspection processes and workflows for managing the decision making, monitoring, and control of notifications and shipments of waste in compliance with the Basel Convention in a single digital case management system.

This inspection solution is part of the EPA’s digitization program, which aims to digitalize more than 200 processes in total.

A base register of approved transporters are maintained with a fully digital workflow from self-service to licensing. The EPA issues approvals of actual cargos of waste being transported. At the same time, the EPA receives notice from other countries. Notifications are processed by the relevant authorities in all countries involved (sending, receiving and transit countries) and emails incl. document templates are automatically generated.

The solution supports receiving, screening and approving an Annex 1A notification, which acc. to the Basel Convention allows the notifier to export notifiable waste across national borders (incl. period, no. of shipments, quantity of waste in tons, sender/shipment responsible).

Solution overview and details:

• F2 standard case management software

• 1 self-service (fee collection)

• 5 case guide (notification, shipment, administrative inspection, physical inspection, reporting)

• 4 search templates

• 1 dashboard (notification)

• 5 reports (billing report, notifications, physical and administrative inspection of shipments)

Integrations

• Virk.dk (national digital gateway for businesses to the public sector incl. digital mail

• CVR Register (national company register)

Each shipment is recorded as a single case, incl. date of dispatch, quantity, and date of receipt. Making use of ‘F2 case relations’, the notification case shows which shipments have been run, and the remaining number of shipments and quantity per notifier. Detailed case processing with tasks showing relevant information and providing help texts - in a transparent checklist format. The EPA then go on physical highway inspections with the police to check cargos on the road. The system allows for an immediate check and subsequent fining if the cargo is unsolicited or supersedes the approved waste volumes.

Excel reports for all the solution’s case types can be generated. Case information is available via searches/columns in F2’s main window, using search templates. In addition, a case volume overview for management is provided via a dashboard.

Results

Overall, the solution has delivered faster case processing, which saves time and money inside the Danish Environmental Protection Agency, and for its external stakeholders involved in the process of import/export of notifiable waste.

This implementation provided the Danish EPA with a fully integrated digital end-to-end solution for managing the decisionmaking, monitoring, and control of notifications and shipments in compliance with the Basel Convention during the export and import of notifiable waste.

There is an improved overview of status (shipments, quantity, missing documents, like e.g. proof of disposal/recovery) because all data, documentation, and case processing happens in one system. The faster case processing brings financial gain for businesses handling and transporting the respective waste, since waste storage is a significant cost to be avoided/reduced.

F2 Climate Software Solutions